FINANCE & LOGISTICS ASSISTANT

POSITION SUMMARY

4WardWA Development West Africa (4WardWA) provides high-quality water services through kiosks, Pump Insurance (PiN), household and business connections, and packaged water services for wholesale, retail, and individual consumption.

The Finance & Logistics Assistant will be responsible for assisting the Regional Finance & Procurement Officer in executing their financial and logistical duties within the organization. This role involves overseeing financial transactions, including budgeting, bank reconciliations, financial reporting, and accounts payable and receivable.

Additionally, the Finance & Logistics Assistant ensures the smooth functioning of the organization's supply chain and logistics by coordinating and managing inventory, procurement, transportation, and distribution.

RESPONSIBILITIES

  • Assisting with financial accounting tasks such as data entry, reconciliations, and ensuring accurate transactions

  • Aiding in the preparation of financial documents and reports

  • Assisting in managing fixed assets and inventory

  • Supporting procurement activities, including vendor communication and record-keeping

  • Assisting in supply chain coordination, transportation and logistics

  • Participating in basic budget planning and preparation

  • Assisting with compliance tasks and documentation

  • Providing support for financial document storage and accessibility

  • Collaborating with higher-level finance and supply chain personnel.

    Assists in Bank/Cashbook reconciliations

  • Completes company statutory obligation schedules to appropriate authorities

  • Enters data into General Ledger and ensures that only complete, accurate and properly authorized transactions are entered into the system (Quick Books)

  • Scans and stores financial documents for the regions and makes them accessible to the National Office, Auditors and Grant funders

  • Any other duties as assigned by Supervisor.

KEY EXPECTED RESULTS

  • Relationship-building: Customer, staff, and stakeholder relationship management

  • Time management skills: The ability to prioritize, multi-task, and be time efficient

  • Teamwork, leadership, and motivational skills: The ability to organize, manage and motivate the team to ensure productivity and excellence

  • Report Writing: Effective and accurate sales/distribution reports being produced on a timely basis

QUALIFICATIONS

Minimum qualification of BSc/HND in Finance or Logistics, Business Administration or any other related field with at least 3 years’ experience.

REPORTING

Reporting to the Finance & Procurement Manager through the Regional Finance & Logistics Officer

WORKING CONDITIONS

Work Environment - Office – Standard Office Environment; Must live in Daboase, Takoradi, and surrounding areas.

Physical Demands - Sitting, standing, and/or walking for up to 8 hours per day. The total working hours in a week is 40 hours. Should work be done during evenings and weekends, the SDO will be compensated with an equal amount of time off.

Travel Requirements: Minimal travel is required for this role

PREFERRED SKILLS

  • Should take a strategic approach to the planning and management of tasks.

  • Strong mindset for continuous improvement and meeting or exceeding expectations and able to demonstrate complete discretion and confidentiality

  • Excellent verbal and written/ interpersonal communication skills with an ability to build relationships with people at all levels.

  • Demonstrate problem-solving capability – the ability to create a win-win situation while deriving desired numbers and outcomes.

  • Excellent organizational and leadership skills.

  • Attention to detail and the ability to multitask efficiently.

  • Proficiency in English and local dialects of the assigned area (Fante or Twi) required.

 

GENERAL COMPETENCIES

The following competencies are expected of all 4WardWA employees:

Job knowledge: Demonstrates knowledge of purposes, objectives, practices and procedures required to perform the job.

Productivity: Produces a volume of work consistent with the normal requirements of the job.

Quality of work: Work is accurate, thorough and timely according to agreed standards and expectations agreed.

Communication: Expresses information verbally and in writing in a clear and coherent manner.

Reliability: Can be depended upon to perform assigned tasks in a timely manner and degree of supervision required.

Initiative: Exhibits drive to complete tasks and takes charge in the absence of detailed instructions.

Delegation: Delegating and following up regularly to ensure that delegated duties and responsibilities are carried out.

Teamwork: Establishes and maintains positive working relationships with co-workers and works to share responsibilities towards common targets.

Leadership: Motivates and builds morale, eliciting cooperation from subordinates and achieving results through a team effort.

Constructive Feedback: Accepts improvement-oriented ideas and offers the same to colleagues or those under their supervision

LOCATION:

This position is based in Daboase, Ghana.

TO APPLY FOR THIS JOB:

Please send cover letter, resume and references to: hello@4ward.co by the close of business on 8th September 2023. Only shortlisted candidates will be contacted.

Please include the job location (Daboase, Ghana) in your e-mail subject.